Dare County Schools

GOALS AND OBJECTIVES
Policy Code: 9000
The board has a goal of providing new and remodeled facilities, as necessary, to offer the best possible physical environment to enhance learning and teaching.

The board sets the following objectives:

* to provide new buildings and renovations, as appropriate, to accommodate and facilitate the educational philosophy and instructional goals of the school district;

* to meet all safety requirements to protect students, staff and the community;

* to make buildings accessible to all individuals; and

* to design, construct and renovate buildings such that they are both energy efficient and cost effective.

Legal References:

Adopted: November 12, 1996

SCHOOL BUILDINGS
Policy Code: 9001
School Address

Cape Hatteras Secondary: Hwy 12, Buxton, 27920

Cape Hatteras Elementary: 47500 Middle Ridge Tr., Buxton, 27920

Dare County Alternative School: 607 N. Hwy 64-264, Manteo, 27954

Kitty Hawk Elementary: 16 Dogwood Trail, Kitty Hawk, 27949

Manteo Elementary: 701 N. Hwy 64-264, Manteo, 27954

Manteo High: 616 Wingina Avenue, Manteo, 27954

Manteo Middle: 1000 N. Hwy 64-264, Manteo, 27954

First Flight Elementary: 107 Veterans Dr., Kill Devil Hills, 27948

First Flight Middle: 109 Veterans Dr., Kill Devil Hills, 27948

First Flight High: 100 Veterans Dr., Kill Devil Hills, 27948

Nags Head Elementary: 3100 Wrightsville Ave., Nags Head, 27959

Adopted: January 11, 1994
Revised: November 12, 2002
Revised: May 10, 2005
Revised: February 14, 2006

LONG RANGE PLANNING
Policy Code: 9002
The board recognizes that adequate school facilities are necessary to the educational program of the school system. It is committed to long-range planning to address the facility needs of the system. As a part of its planning process, the board will consider the long range effect of:

* the changing educational program of the school system;
* the safety and welfare of pupils;
* demographic changes of the community;
* community planning and zoning;
* the financial capability of the school district; and
* the physical condition of existing buildings and grounds.

The superintendent will establish whatever administrative procedures are necessary to support the findings of the long range planning committee. Appropriate staff, consultants and community and government representatives should be involved.

Legal Reference: G.S. 115C-521(a)

Adopted: November 12, 1996

EDUCATIONAL SPECIFICATIONS
Policy Code: 9005
Educational specifications for new school facilities and extensively renovated existing facilities will be developed by the superintendent and central office staff with input from the professional and non-professional staffs.

Educational specifications will include a description of:

* all the activities that will take place in the building;
* the curriculum which will be housed in the building;
* specific architectural characteristics desired;
* the facilities needed, their equipment; requirements and their space relationships to other facility elements; and
* pertinent budget and other governing factors.

Educational specifications must be formally approved by the board prior to the development of any building plans based on the educational specifications.

Legal Reference:

Adopted: November 12, 1996

CONSTRUCTION PLANS - REVIEW AND APPROVAL
Policy Code: 9025
All construction project designs will be forwarded to the State Department of Public Instruction for approval and will meet specifications established by the division of school planning.

Project plans will stipulate that licensed designers will be used and that the plan will meet all legal requirements. Plans will include information on the following areas:

* physical and geographic information;
* plot plan;
* building plans.

All plans will be sent in duplicate to the division of school planning with a request that they be forwarded to the Department of Insurance.

No contracts will be let prior to receiving approval from the Department of Public Instruction.

Legal Reference: G.S. 115C-521; 133-1.1; 143-128 to -135

Cross Reference: "Review and Approval of Small Public School Construction Projects" (1982). NC Department of Public Instruction, Division of School Planning.

Adopted: November 12, 1996

TEMPORARY FACILITIES TO MEET EXPANSION NEEDS
Policy Code: 9040
The board, upon recommendation of the superintendent, will authorize the use of temporary facilities to meet the needs of the school system. The following are among the options available to the board:

1. utilization of vacant buildings owned by the board;
2. use of relocatable or mobile units;
3. rental of property; and
4. organizational changes to expand building capacities.

Legal Reference:

Adopted: November 12, 1996

FACILITY EXPANSION PROGRAM BIDS AND QUOTATIONS
Policy Code: 9120
Generally, the staff and the board will follow procedures for the advertising and letting of bids prescribed in G.S. 143-129.

Review and Awarding of Bids

The bid process is a crucial step in the construction of a new facility, a major addition or major renovation. (This refers to any capital outlay projects other than equipment and vehicle purchases.) The purpose of the following is to insure that the review process can take place in an orderly manner. These events are so scheduled that no formal action will be taken by the board on the awarding of bids until at least the day following the opening of bids.

Staff Review

Following the opening of bids, a full review of all bids for accuracy and completeness will be made by the architect and administrative staff. They will be responsible for the preparation of recommendations to be considered by the board.

Board Review

The board will convene as a committee of the whole to consider any alternates or any proposed reasonable changes in building plans and specifications as may be necessary to bring the contract price within the funds available.

Awarding of Bids

The actual awarding of bids will take place at an officially constituted board meeting to be held after the completion of the staff and board reviews. In the case of an emergency, however, the board may award those bids at the same meeting.

Legal Reference: G.S. 143-129

Adopted: November 12, 1996

MINORITY CONTRACTING BILL
Policy Code: 9125
It is the policy of the board of education to have a verifiable 10% goal for participation by minority businesses in the total value of work for which a contract or contracts are awarded pursuant to Chapter 143 of the North Carolina General Statutes and any project for the erection, construction, alternation or repair of buildings where the entire cost of such work will exceed $100,000.00.

The term "minority business" means a business:

* in which at least 51% is owned by one or more minority persons, or in the case of a corporation, in which at least 51% of the stock is owned by one or more minority persons; and

* of which the management and daily business operations are controlled by one or more of the minority persons who own it.

The term "minority person" means a person who is a citizen or lawful permanent resident of the United States and who is:

1. Black, that is person having origins of any or the black racial groups in Africa;

2. Hispanic, a person or Spanish or Portuguese culture with origins in Mexico, South or Central America, or the Caribbean Islands, regardless of race;

3. Asian-American, that is a person having origins in any of the original peoples of the far east, southeast Asia and Asia, the Indian subcontinent, the Pacific Islands;

4. American Indian or Alaskan native, that is a person having origins in any of the original peoples of North America; or

5. Female.

The board of education will award public contracts pursuant to this policy and the laws of the State of North Carolina without regard to race, religion, color, creed, national origin, sex, age, or handicapping conditions as defined by North Carolina General Statutes Section 168A-3.

Nothing within this policy will be construed to require contractors or the board of education to award contracts or subcontracts to or to make purchases of materials or equipment from minority business contractors or minority business subcontractors who do not submit the lowest responsible bid or bids as defined by the North Carolina General Statutes.

In accordance with this policy, the board of education does hereby adopt the following written guidelines specifying actions to be taken to insure a good faith effort in the recruitment and selection of minority businesses for participation and contracts awarded pursuant to North Carolina General Statutes, Section 143-128:

* that the board of education or its designee will, at the time of advertising for bids pursuant to Section 143-129 of the North Carolina General Statutes, include a statement in such advertisement that minority businesses are encouraged to submit bids for such construction project. Such advertisement will further contain a statement that the board of education will award public contracts without regard to race, religion, color, creed, national origin, sex, age, or handicapping condition as defined by North Carolina General Statutes, Section 168A-3. The statement will read substantially as follows:

"The board of education, in accordance with its goals adopted for participation by minority businesses, encourages minority businesses to submit bids for this construction project. The board of education will award public contracts without regard to race, religion, color, creed, national origin, sex, age or handicapping condition, as defined by North Carolina General Statutes, Section 168A-3. All contractors submitting bids for this project will verify to the board of education that such contractor does not discriminate in the employment of any subcontractors nor does it discriminate in the purchase of materials or equipment for reason of race, religion, color, creed, national origin, sex, age or handicapping condition as defined by G.S. 168A-3. Each contractor submitting a bid for such project will further verify that it has directly solicited and encouraged participation by minority subcontractors and minority businesses and in the event of solicitation of bids by subcontractors, has directly solicited and encouraged participation in the bidding process by minority businesses."

* that for each such contract put out for bids to multiple prime contractors, the board of education officer, employee or agent responsible for advertising such contracts will make a diligent effort to ensure that notice of the contracts is provided to minority businesses qualified to bid on the contract or contracts.

* that each specification package provided to potential multiple prime bidders on the contracts or contract to which G.S. Section 143-128 applies will include a statement of this policy and a copy of this resolution, with a request that each bidder attempt to utilize minority owned businesses when acquiring material and employing subcontractors.

* that for each contract put out for bids to single prime contractors as provided for in G.S. Section 143-128(b), each specification package provided to potential bidders on the contract will contain a copy of this resolution and a notice to each bidder that, to be a "qualified bidder" whose bid may be considered and accepted, the bidder must document in writing his or her efforts to comply with the board's policy to attain its goal for participation by minority businesses.

1. To assist in attaining this goal, each single prime contractor who plans to submit a bid will make a diligent effort to insure that minority businesses are notified of the contract and given the opportunity to bid or negotiate with the contractor for subcontracts and materials. This is to be done by publishing notices in trade publications, direct contact with minority businesses by mail or in person, or by any other means reasonable calculated to give notice to minority businesses of the opportunity to participate in the contracts.

2. To assist in verifying participation, each single prime contractor who submits a bid will provide the names of all subcontractors and material and equipment suppliers which will be used by the contractor if the contractor is awarded the contract, and the names of all subcontractors and material and equipment suppliers with whom the contractor negotiated, or from whom the contractor received bids, or whom the contractor contacted concerning the contract. For each subcontractor or supplier named, the contractor will provide the approximate dollar value of the work or supplies each one sought to provide, and which, if any, were "minority businesses" as defined by G.S. Section 143-128(c)(1).

In the event that the lowest responsible bidder on any particular construction project exceeding $100,000.00 is a single prime contractor, and such contract is awarded pursuant to Section 143-128 to a single prime contractor, then in said event, said single prime contractor must verify to the board of education all actions taken to encourage and solicit participation by minority business for any part of such contract performed by subcontractors employed by the single prime contractor. Such verification by the single prime contractor will read substantially as follows:

"The undersigned does hereby verify to the board of education that it will actively encourage and solicit participation by minority businesses for any part of the contract, if such is awarded, pursuant to this bid which will be performed by subcontractors employed by the undersigned. The undersigned does hereby verify to the board of education that it does not discriminate in the employment of any subcontractors for reason of race, religion, color, creed, national origin, sex, age or handicapping condition as defined by North Carolina General Statutes 168A-3. If this particular project requires or contemplates the solicitation of bids by the undersigned for particular phases of or units of the construction project, the undersigned does hereby verify that he has directly solicited and encouraged participation in such bidding process for each phase or unit by minority businesses as defined by North Carolina General Statutes 143-128(a). The undersigned does further verify to the board of education that he does and will request bids and quotes from minority businesses as defined by North Carolina General Statutes Section 143-128A(a) dealing with materials and equipment used in construction projects of the size and nature contemplated by this bid."

Nothing in this section will be construed to require contractors to award contracts or subcontracts to or to make purchases of material or equipment from minority businesses contractors or minority businesses subcontractors who do not submit the lowest responsible bid or bids.

After each bid opening and awarding of contracts to which the G.S. Section 143-128 applies, the board secretary will determine whether any bidder that will be awarded a contract either qualifies as a "minority business" or will use "minority businesses" as defined by G.S. Section 143-128(c)(1), and the board secretary will record this information and report to the board of education at the next regular meeting of that board, giving to the board the dollar value and percentage of the total value of the contract or contracts in which minority businesses will participate.

In the event minority businesses will participate in less than 10% of the total value of the contract or contracts, the board clerk will determine if any bids were submitted by minority businesses or proposed the use of minority businesses and, if so, what percentage of the total value of the contract was bid by the minority businesses or proposed the use of minority businesses, together with the value of the work proposed to be done by such minority businesses.

Legal Reference:

Adopted: November 12, 1996

PROJECT ADMINISTRATION
Policy Code: 9130
The superintendent will ensure that adequate supervision is provided for each phase of the building project to protect the interests of the board, provide for the establishment and maintenance of quality control, and to ensure compliance with applicable laws and regulations.

Legal Reference:

Adopted: November 12, 1996

CONSTRUCTION CHANGE ORDERS
Policy Code: 9135
In order to ensure timely completion of construction projects, the superintendent shall take action on behalf of the Board of Education if a change order becomes necessary at any time after a contract bid has been awarded. Authorization of change orders shall only be given after review of change order justification and a determination that funding for the change order is available within the established project budget. Change orders authorized by the superintendent are limited to $20,000 (unless processed simultaneously with other changes resulting in credits that reduce the net effect for the change order to $20,000 or less).

Any change order in excess of the amount identified above, shall be reviewed by a change order committee made up of two or three Board of Education members appointed by the Chairman, The membership of the change order committee may vary by project or at the discretion of the Chairman. Meetings of the change order committee must be held in a timely manner not to impede the schedule of the project. Staff will provide the committee at least one week's notice of change order requests.

Change orders, in most cases, require a transfer of funds from the construction contingency line item for that project to another expenditure line for the particular project. Neither the superintendent nor the change order committee shall authorize any change order that will have the effect of causing the project to exceed a budget previously established by the board.

All actions taken on change orders by the superintendent or change order committee shall be reported to the board at its next regular meeting. Any resulting project budget amendment along with a description of the nature of the change order will be entered in the minutes of the meeting.

Legal Reference: G.S. 143-129

Adopted: November 12, 1996
Revised: November 15, 2001

BUILDINGS AND GROUNDS MANAGEMENT
Policy Code: 9200
Buildings will be maintained in good physical condition: safe, clean, sanitary and as comfortable and convenient as the facilities will permit or use requires.

The superintendent will have the general responsibility for the care, custody, and safekeeping of all school property, establishing such procedures and employing such means as may be necessary to fulfill this responsibility.

At the building level, the principal will be responsible for overseeing the school plant and for the proper care of school property by the staff and students.

It will be the duty of every teacher and principal in charge of school buildings to instruct the students in the proper care of public property, and it is their duty to exercise due care in the protection of school property against damage. If they fail to exercise reasonable care in the protection of school property during the day, they may be held financially responsible for all such damage.

The principal will make every effort to recover willful damages. Students and/or parents may be charged the cost of repairing said damages up to a limit of $5,000.

Legal Reference: G.S. 115C-307(h), -523

Adopted: April 19, 1994

Dare County Schools Engravings and Permanent Structures Regulations
9200R
Murals, slogans, or other information shall not be painted directly onto any part of a permanent school facility i.e., floors, ceilings, or walls. Such displays are permissible (if approved by the principal in advance) on framed screens, canvases, or other portable/removable materials. (This goes into effect with the completion of renovations/new construction at each site).

Any permanent structure or engraved message located on property owned by the Dare County Schools should be reflective of the mission, layout and overall environment of the school or facility. This regulation includes but is not limited to any freestanding or attached building or shed, brick, statute, monument or wall. For proposed buildings, a set of plans must be approved by the principal and presented to the Dare County Schools Director of Maintenance and Construction.

Any messages involved should be suitable and appropriate for a public school facility, and should not contain vulgar, offensive, political or proselytizing expressions. Messages should not disrupt, disturb or interfere with the operation of the school or any school activity. Engravings or permanent structures are not to be used as or considered a public forum. School officials reserve the right to review and reject messages that are inappropriate or contravene this regulation and determine placement and location of any engraving or permanent structure on school property.

The following are required for an engraving or a permanent structure to be considered for approval:

Completed DCS Permanent Structures and Engravings Form;
Review and Approval by the Principal (if proposed location is at a school);
Review and Approval by the DCS Director of Maintenance and Construction;
Review and Approval by the DCS Director of Administrative Services; and
Certain projects may require Board of Education approval.

Adequate time must be allowed for review and processing.

Issued by Superintendent: April 1, 2005

Revised: December 8, 2005

CLEANING PROGRAM
Policy Code: 9202
It will be the responsibility of the building supervisor to develop and maintain a work schedule for custodians. Such schedule should explain the procedures to be followed in cleaning and maintaining the school building and grounds. The supervisor should inform each custodian of his or her area of responsibility and the time schedule for performing and completing specific tasks.

It is the responsibility of the building supervisor, teachers, and other employees to solicit the support of others in the maintenance of clean buildings and to teach students to cooperate in the maintenance of clean, orderly surroundings

Legal Reference:

Adopted: April 19, 1994

SANITATION
Policy Code: 9204
The board requires that all buildings conform to the sanitation standards approved by the Commission for Health Services and adopted by the State Board of Health.

The superintendent will ensure that all necessary inspections are conducted, appropriate reports are filed, and corrective actions are implemented as required to comply with this policy.

Legal Reference: G.S. 115C-522(c)

Adopted: April 19, 1994

[#9205]PEST MANAGEMENT
Policy Code: 9205
Pests are significant problems for people and property. The pesticides that are commonly used in pest control may pose potential risk to human health and the environment. The board is committed to maintaining a safe educational environment while also protecting the physical conditions of school facilities. To this end, the board will utilize Integrated Pest Management (IPM) programs or incorporate IPM procedures into the maintenance program conducted by the school system. The superintendent will appoint an IPM contact person to facilitate the use of IPM techniques. As necessary, the superintendent will develop administrative procedures for the IPM program.

A. OVERVIEW OF INTEGRATED PEST MANAGEMENT

IPM is a comprehensive approach that combines effective, economic, environmentally sound, and socially acceptable methods to prevent and solve pest problems. IPM emphasizes pest prevention and provides a decision-making process for determining if, when and where pest suppression is needed and what control tactics are appropriate.

The school district’s IPM program will strive to do the following:

• Minimize any potential health, environmental and economic risks from pests or from the use of pest control methods;

• Minimize loss or damage to school structures or property from pests or from the use of pest control methods;

• Minimize the risk of pests spreading into the community; and

• Enhance the quality of facility use for the school and community.

Pesticides will not be used based solely on a schedule. School personnel in charge of pest management will consider how and when pesticides need to be used to achieve the pest management goals.

B. USE OF IPM IN FACILITY AND MAINTENANCE OPERATIONS

The school district shall include pest management considerations in facilities planning and maintenance. The IPM contact person, in conjunction with the school district’s contracted pest management professional will recommend to the superintendent any landscaping, structural modifications, and sanitation changes needed to reduce or prevent pest problems. The superintendent will review such recommendations and may authorize action to address necessary minor changes in a timely manner, as the budget permits. For significant changes or changes that require a significant expenditure of funds, the superintendent will recommend changes to the board for approval.

C. PROVIDING INFORMATION ON IPM TO THE SCHOOL COMMUNITY

Staff, students, pest managers, parents and the public will be informed about potential school pest problems, school IPM policies and procedures, and their respective roles in achieving the desired pest management objectives. Each year, the principal or his/her designee will ensure that the student handbook includes the schedule of anticipated pesticide use on the school property and notice to parents of their right to request notification of nonscheduled pesticide use. Notice of nonscheduled pesticide use should be made at least 72 hours in advance, to the extent possible.

D. RECORDKEEPING

Records of all pest management activities shall be maintained, including inspection records, monitoring records, pest surveillance data sheets or other indicators of pest populations, and a record of structural repairs and modifications. If pesticides are used, records shall be maintained on site to meet the requirements of the state regulatory agency and school board.

Legal References: G.S. 115C-12(33)(d) and (e), -36 and -47(45), (46) and (47)

Cross References: School Safety (policy 1510/4200/7270), Planning for Facility Needs (policy 9000), Care and Maintenance of Facilities (policy 9200)

Adopted: April 17, 2007

HEATING AND LIGHTING
Policy Code: 9206
The board will provide adequate heating and lighting to ensure the safety and comfort of students, employees, and other individuals.

Each building supervisor will ensure that heat and lights are used as judiciously as practicable.

It is further recommended that each principal develop an energy conservation plan in cooperation with the building supervisor and representative staff and disseminate such plan to all school employees.

Legal Reference:

Adopted: April 19, 1994

SECURITY
Policy Code: 9220
Security requires maintenance of secure (locked) buildings at appropriate times, in addition to protection from hazards of fire and faulty equipment and safe practices in the use of electrical, plumbing and heating equipment.

Access to buildings and grounds after regular school hours will be limited to authorized individuals. Implementation of an adequate key control system will provide additional security.

All records will be kept in a safe place and protected by lock and key when required.

Protective devices designed to be used as safeguards against illegal entry and vandalism may be installed in all buildings belonging to the board. However, such devices cannot eliminate all means of egress from said building preventing a safe evacuation of occupants in the event of a fire or other emergency.

The superintendent will establish such rules and regulations as are necessary to provide for the safety of individuals and property of the board.

Legal Reference: G.S. 115C-288(f), -523

Adopted: April 19, 1994

SCHOOL SAFETY
Policy Code: 9230
The board of education will maintain safe buildings, grounds, and facilities in order to prevent accident or injury to students, employees, or other citizens. The superintendent, or designee, will develop and implement a safety program which will include, but not be limited to, compliance with and enforcement of all state and federal laws, rules and regulations.

The program will include a provision for in-service training designed to promote safety standards and practices with attention to emergency situations.

Legal Reference:

Adopted: May 10, 1994

SAFETY INSPECTIONS
Policy Code: 9232
The maintenance department of the school district will inspect all buildings and grounds of the school system on an annual basis to discover any hazards or potential hazards. In addition, the principal will inspect the school building and grounds on a regular basis to discover any fire or other hazards that should be corrected immediately. Once identified, a hazard will be flagged, barricaded or identified in such a way that it will no longer endanger those in the area until it can be corrected or repaired. Maintenance will make every effort to promptly repair identified safety hazards.

All school personnel should cooperate fully with staff and other departments or agencies who, in the performance of their duties, conduct a safety inspection of a building belonging to the board. Any employee of the school is obligated to report to the principal or designee any hazards or potential hazards.

Legal Reference: G.S. 115C-525

Adopted: May 10, 1994

WARNING SYSTEMS
Policy Code: 9234
Warning systems used in the school district must meet building and equipment codes of North Carolina and will be properly installed and maintained.

Legal Reference:

Adopted: November 12, 1996

FIRE PREVENTION
Policy Code: 9236

The superintendent will require such rules and regulations deemed necessary to insure the following:

* that all public school buildings will be inspected two times during the year (at least 120 days apart);

* that reports of inspections will be maintained for three years; and

* that additions to buildings will be inspected immediately following completion.

Costs of inspections are budgeted.

The principal will conduct a fire drill during the first week after the opening of school and thereafter at least one fire drill each month in each building in his or her charge where children are assembled. Fire drills will include the instruction of all pupils and school employees in the use of various ways of egress to simulate evacuation of buildings under various circumstances and such other regulations as are prescribed for fire safety. A copy of such regulations will be posted on the bulletin board in each building.

It is furthermore prescribed that fire prevention will be included in the course of instruction at the proper grade level.

The principal will file two copies of a written report once each month during the regular school session with the superintendent. The report will include the date on which the last fire drill was held, the time consumed in evacuating the building, that proper inspection as prescribed by law has been made, and any other information which may be required.

The principal will inspect each of the buildings in his or her charge at least twice each month during the regular school session. This inspection will include cafeterias, gymnasiums, locker rooms, storage rooms, auditoriums and stage areas as well as all classrooms. This inspection will be for the purpose of keeping the buildings safe from the accumulation of trash and other fire hazards.

The principal will ensure that each member of his or her staff is aware of how to respond in case of fire.

Legal Reference: G.S. 115C-288(d); 115C-525

Adopted: April 19, 1994

NAMING NEW FACILITIES
Policy Code: 9300
The authority to name and rename schools and other school facilities rests with the board of education. At its discretion, the board will obtain whatever input is appropriate.

Schools will normally be named for townships, regions, or community characteristics.

The board may name specific facilities such as gymnasiums, stadiums, field houses, ballfields, auditoriums, media centers or other areas within a school site. Such facilities may be named for individuals or groups who have exhibited extraordinary service to the field of education or to Dare County Schools. In situations involving extraordinary contributions to public education in Dare County, the board may name such facilities to recognize particular individuals, organizations or corporations, generally for a limited period of time. The chairman may appoint one or more committees of board members to recommend or approve naming of such facilities.

Legal Reference:

Adopted: November 12, 1996

Revised: March 9, 2004

NAMES ON BUILDING PLAQUES
Policy Code: 9310
The board will recognize elected officials and others for efforts and public service in providing new and/or improved facilities to the public. Plaques will be installed on new construction projects and will contain the following information:

* name of the school or building;
* date;
* name of current board members as follows:

a. chairman;
b. vice-chairman; and
c. other members in alphabetical order;

* name of superintendent;
* name of architect
* name of contractor; and
* name of construction manager (if any).

Legal Reference:

Adopted: November 12, 1996
Revised: January 22, 2002

DISPOSAL OF SCHOOL PROPERTY
Policy: 9405
A. Disposal of Real Property
When the board determines that the use of any building site or other real property owned or held by the board is unnecessary or undesirable for public school purposes, the board may dispose of such according to the procedures prescribed in General Statutes, Chapter 160A, Article 12 and G.S. 115C-518.

The determination of obsolescence for any property owned by the board will be based upon factors identified by the board and will include:

·ability to facilitate the instruction program;

·desirability of the site; and

·cost of maintenance and upkeep.

The historic value of a building owned by the board will be considered as decisions are made regarding disposal of the building. The board may take special action to provide for the preservation of a building.

B. Disposal of Personal Property

Personal property owned by the Board of Education may be disposed of in accordance with state law, according to the following procedures:

1. Property valued under $5,000- The Superintendent or his designee is authorized to dispose of personal property owned by the Board of Education that is valued at less than $5,000 for any one item or group of similar items, to set the property’s fair market value and to convey title to the property for the Board of Education. Prior to disposition, the Superintendent/designee must make a finding that the property is no longer necessary or desirable for school use. The Superintendent/designee shall choose a method of disposal designed to obtain a fair market value for the property in the most efficient and economical manner possible. The disposal of the property may be achieved through public or private exchange or sale. No prior notice of the proposed sale or exchange is required. In the event that the material does not have saleable value, the Superintendent or his designee shall determine the proper disposal of the material. In all instances, records of disposal shall be maintained.

On the first work day of February each year the Superintendent/designee shall report to the Board in writing on any property disposed of under this section from July 1 through December 31 of the previous year and shall make another such report on the first work day of August on property disposed of from January 1 through June 30 of that year. The report shall generally describe the property sold or exchanged, to whom it was sold or with whom exchanged, and the amount of money or other consideration received for each sale or exchange.

2. Property valued at $5,000 or more, but less than $30,000. Personal property valued at $5,000 or more, but less than $30,000 for any one item or group of similar items may be disposed of through private negotiation and sale or by any other method allowed by law. If the private negotiation and sale method of disposal is chosen, the Board of Education must first determine that the property is no longer necessary or desirable for school use. The Board must then at a regular Board meeting adopt a resolution or order authorizing a school official to dispose of the property by private sale at a negotiated price. The resolution or order must identify the property to be sold and may specify a minimum price. Notice of the resolution must be published at least ten days prior to completion of the private sale.

3. Property valued at $30,000 or more - Personal property valued at $30,000 or more for any one item or group of similar items may not be sold by the methods described in section B.1. or B.2. of this policy. Such property may be disposed of by the Board of Education through advertisement for sealed bids; negotiated offer, advertisement, and upset bids; public auction; or exchanged as outlined in Chapter 160A, Article 12 of the North Carolina General Statutes. These same methods may be used for the disposition of property valued at less than $30,000, in lieu of the methods outlined in sections B.1. or B.2. of this policy.

Legal References: G.S. 115C-518; Ch. 160A, art.12.

Adopted: November 12, 1996

Revised: January 9, 2001

Revised: March 13, 2007